|
University of Oklahoma Panhellenic Association
Potential
Members Guidelines and Regulations
Summer
Contact
1. A chapter member, alumna member or
anyone acting on a sorority's behalf shall not initiate contact in any manner
with a potential member (i.e., a woman participating in, or going to
participate in, formal recruitment week) during the summer months or anytime
outside a scheduled formal recruitment event. Likewise, potential members may
not be sent flowers, gifts, correspondence, mementos, etc. According to the NPC
Manual of Information, "NPC believes that normal, social contacts should
not be disrupted in the case of long-standing friendships by prohibiting all
contact between sorority women and potential [members]. (Normal contact implies
relatives, friends, neighbors, co-workers.) However, each sorority is charged
with the responsibility of seeing that unfair advantage is not taken of such
contacts."
2. No woman is eligible to join a sorority
during the summer months.
3. A chapter member, alumna member or
anyone acting on a sorority's behalf shall not imply to a potential member nor
her family that she has an invitation to a party, ask her to pledge, nor imply
that she will receive a bid.
4. A chapter member, alumna member or
anyone acting on the sorority's behalf who is unknown to the potential member
shall not contact a potential member nor her family for the purpose of
soliciting photographs or other information.
Legacies
1. A legacy is defined as a granddaughter,
daughter or sister of an initiated sorority member unless an inter/national
organization recognizes additional relations.
2. A legacy may not be given any gifts by
the sorority.
3. Potential members may not spend the
night at a sorority house unless prior approval is received from the
Panhellenic Adviser. However, a legacy
(as defined above) is permitted to spend the night at a sorority house, upon
invitation, during the academic year.
Formal
Recruitment
1. Formal Fall Recruitment consists of
five stages: Round 1 (Open House - all sororities visited); Round 2
Invitational (maximum of eight parties); Round 3 Invitational (maximum of five
parties); Round 4 Invitational (Preference Party - maximum of two parties);
Round 5 (Bid Day).
2. A woman must be an enrolled, full-time
undergraduate student at the University
of Oklahoma, Norman
campus or University of Oklahoma Health Sciences Center, to be eligible to
participate in formal or informal recruitment activities.
3. Potential members must register with
the University of
Oklahoma Panhellenic Association
and pay the registration and housing fee to participate in formal recruitment.
All women participating in formal recruitment must live in the residence halls
during the week.
4. Potential members must abide by the
Recruitment Guidelines published in the University of Oklahoma
Panhellenic Association Recruitment Manual and
National Panhellenic Conference UNANIMOUS AGREEMENTS.
5. Chapters may not allow potential
members to leave the party with any item(s) received during the party (e.g.,
gifts, letters, napkins, cups, etc.).
6. Alcohol is prohibited during
recruitment and new member activities.
7. Hotboxing and/or any inappropriate
conversation are strictly prohibited. Hotboxing is defined as any situation in
which the potential member is intentionally separated from typical recruitment
activities by conversation and/or position.
Parents, guardians or relatives of a potential member may not attend any
recruitment party during formal recruitment unless the person is an official
chapter advisor.
8. A potential member may not have guests
(including family members) in her residence hall room from 7 p.m. on Thursday,
August 9, 2007 until AFTER the distribution of Bids on Tuesday, August 14,
2007. All guests must be met in the
lobby area of the residence hall.
9. Males may not participate in any
recruitment event. Employees of the sorority may be in the chapter house during
recruitment week, but may not have verbal contact with any potential member.
10. Potential members participating in
formal recruitment must wear the nametag provided by Panhellenic during all
formal recruitment week activities.
11. Potential members participating in
formal recruitment must be in their own residence hall room every night by 11
p.m.
12. Potential members participating in
formal recruitment may not visit any fraternity chapter house or any
event/facility associated with a fraternity from 8 am Thursday, August 9, 2007
through noon, Wednesday, August 15, 2007.
13. Potential members must attend all formal
recruitment events at the designated time. A potential member must receive
prior approval from the Panhellenic Recruitment Chairman or the Panhellenic
Adviser to miss any event during the week.
14. A potential member participating in
formal recruitment shall not be, nor ever have been, an initiated member of a
National Panhellenic Conference organization.
15. A woman is ineligible for membership
recruitment if she has been a new member of an NPC sorority at the University of Oklahoma within the same calendar year.
16. A woman shall complete the "Membership
Recruitment Acceptance" card immediately following the last preference
event she attends. Once a "Membership Recruitment Acceptance" has
been signed and submitted, no change may be made.
17. A woman signing a "Membership
Recruitment Acceptance" card and receiving a bid at the end of formal
recruitment shall be bound by the agreement for one calendar year at the University of Oklahoma.
18. Failure to follow any of these rules
could result in dismissal from the formal recruitment process.
|