Registered student organizations may use classroom space on campus with prior permission during the academic year. All requests for student organization classroom use must be submitted to Student Life at least one week in advance of the requested date. Classroom space is as a premium so registered student organizations are encouraged to submit classroom use requests as early as possible for the best available rooms. Academic classes and University-sponsored initiatives receive priority for classroom space so groups should always have alternate locations in mind in case their requested date and time is not available.
Please note: Registered student organizations are not permitted to use classroom space during the first three weeks of any semester. Alternate locations need to be secured for meetings or activities during this time frame.
Please use the list of questions below to determine whether your activity is suitable for classroom space and to ensure your group makes all of the necessary preparations for classroom use.
At the bottom of the page you will find links to the online and PDF versions of the Classroom Use Request Form.
1. When would your group like to reserve a classroom?
Classrooms are not available to registered student organizations during the first three (3) weeks of each semester. Groups should reserve alternate facilities or use private locations for events and meetings that will take place during the first three weeks. Groups must also submit classroom reservation requests at least one week prior to the requested date. Classrooms are available on a first-come, first-serve basis and the earlier groups submit requests, the better their chances will be at receiving a preferred location.
2. Will your activity/event involve dancing, loud music, or extensive reorganization of the facility space?
If yes, your organization should find an alternate location for the event. Classroom space is meant to be used for formal presentations, debates, organization meetings, study hall, and other non-disruptive activities. More suitable locations for concerts, dances and dance rehearsals, physical activities, and other potentially loud or disruptive activities are available in the Union, Adams-Walker Mall, Henderson-Tolson Cultural Center, etc.
3. Will children be in attendance at your event?
If yes, it is the registered student organization’s responsibility to make sure that all children are supervised and facility use is restricted to the reserved classroom(s).
4. Will your activity/event extend late into the evening or over a two-day period?
All classrooms are locked by OUPD at 11:00pm, so any late evening activities must be concluded and classrooms must be cleaned up by that time. Even if classroom reservations span a two-day period, all organization materials and belongings should be removed from the reserved classrooms at the end of the first day. Student organizations are liable for any loss, theft, or damage that occurs to personal property if not removed from the classroom(s) at the end of each event day.
5. Will your organization be raising money at the activity?
Registered student organizations are permitted to solicit for charity, organizational activities, and other non-profit purposes with permission from Student Life and payment of a solicitation fee. The solicitation fee is $25 for the first day and $2 per consecutive day thereafter. The event organizer will need to include the solicitation information on the Classroom Use Request Form and will be notified by Student Life of the amount due upon approval of the facility use. Solicitation fees may be paid by check written to the University of Oklahoma or by processing a University account transfer for the specified amount.
6. Will your activity/event require use of any audio/visual equipment?
If yes, please make sure to include that information in your reservation request so an appropriate classroom can be located. Some classrooms may require keys to access the A/V equipment. To obtain a key, you will need to contact Information Technology at 325-HELP AFTER your reservation has been confirmed by Student Life.
Classroom use guidelines (to read the University's Facility Use Policy click HERE):
1. Food and drinks are not allowed in classrooms.
2. Registered student organization use is restricted to reserved classrooms only. Lobbies, basements, and unreserved vacant classrooms may not be used for group activities.
3. Academic classes and University-sponsored initiatives take priority over student organization classroom use. If there is ever an instance of conflicting classroom reservations between a student organization and an academic class that is not due to an error on the part of one of those two parties (or that cannot be resolved at the time of the event) please defer to the academic class and bring the issue to the attention of Student Life on the next available business day.
4. Classroom space is available for the exact time that is reserved. Organizations should not enter classrooms earlier than reserved, nor should they stay later than their assigned time. If setup time is necessary for an activity/event, please include that time in your reservation request.